Obligation to register employee entries and exits

Since May 12th, it has become mandatory by the Labor Inspection to have a record of the entries and exits of workers. The classic time clock for compliance with current regulations.

Since its approval, two months ago, there have been contradictory information, changes of opinion, and above all, a lot of confusion even among those of us who have been dedicated to this for almost 20 years. We will try to shed some light on what seems to be clear:

Who is required to clock in?

All employees, except for SENIOR MANAGEMENT and SELF-EMPLOYED individuals. This means that factory workers, installation technicians, middle management, salespeople, etc., must clock in whether they are working inside the workplace, visiting clients, making deliveries, or even those who work from home for all or part of the day. EVERYONE.

Is there a 2-month period to adapt?

Yes, there has already been one. It was approved on March 12 and the adaptation period ended on May 12, 2019. There have been reports stating that they granted 2 more months, but they were referring to the previous ones. What has been said in this last week is that there will be no penalties from the first day, but companies will be warned (in fact, we have received information that they are already demanding it), unless there is evidence of fraud. It has also been reported by the Ministry of Labor and Industry that they would give a reasonable period to companies that prove they are negotiating with workers for the implementation of the system. In case there is no record of the working hours of the employees, the penalty can reach €6,250. Our systems are much more economical.

What systems are valid?

The regulation states that it must be a system that cannot be manipulated nor falsified, and that is available to workers or the Labor Inspection immediately for 4 years. This record must be accessible at the same workplace, and it is not allowed to be stored at the headquarters to prevent possible manipulation during the interval between the request and delivery.

I don’t have any access control system. What should I do?

As much as possible, contact a company specialized in these systems as soon as possible. At QUALICA-RD we are at your disposal to offer you the system that best suits your needs.

What is our added value?

Currently, and taking advantage of the present demand, companies that have never worked with them have begun to market time clock systems. They are selling equipment that does not even have CE marking (which cannot be marketed in Europe) and that do not comply with current safety measures, for example, regarding fire safety, in most cases.

Qualica-RD is a highly specialized company. We have been working with time control systems for years; we know the product and the software. We ensure that both the hardware and the software are of high quality, comply with current regulations, and most importantly: we provide support for the complete system. Our task is not limited to delivering a product; our goal is for our clients to feel at ease knowing that they have the backing of industry professionals with systems that comply with GDPR.

Our recommendation: Don’t wait any longer. All, absolutely all companies in the sector are being overwhelmed by the current demand, even facing stock problems. The easiest way to receive information is through our contact form or by sending an email to info@qualicard.eu indicating:

{“origen”:”es”,”destino”:”en”,”texto”:”

• Company name
• Total number of employees
• Location
• Contact person, phone number, and email
• Do you only want to comply with the new regulation or do you also want to have a greater control over actual working hours? See our software comparison.

For any inquiries, we can also be reached at 957326107. Please note that despite our best efforts, the high demand for these systems prevents us from answering all calls, so the best way to reach us is via email or the contact form indicating your needs. Thank you.

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