Working Hours Registration Regulations

Summary of Work Hours Registration Regulations

Royal Decree Law 8/2019 establishes the criteria for registering workers’ hours in Spain. This regulation arises to address compliance with work schedules and prevent fraud related to uncompensated or unpaid overtime. According to this regulation, companies are required to:

• Start a record of the start and end time of the working day for all workers.
• Keep this information for four years.
• Make this information available to workers, their representatives, and labor inspectors.

Measures to take to avoid penalties

To avoid penalties, companies must:

• Implement an adequate system for time recording. At Qualicard we offer software for time recording; if you want to see its features, you can visit this url -> https://qualicard.eu/categoria-productos/control-de-presencia/qrd-time/
• Avoid irregularities in the submission of reports and documentation.
• Ensure that the daily time registration accurately reflects the reality of the hours worked.
• Comply with personal data protection laws when implementing digital tools for time registration.

Possible sanctions if measures are not taken

Non-compliance with time registration can result in economic sanctions. Infractions can be classified as:

• Minor infractions: Fines ranging from 60 to 625 euros. These occur when the company does not adequately inform its workers or does not provide the time records.
• Serious violations: Fines from 625 to 6,250 euros. These occur when there are irregularities in the time registration or when the overtime hours worked are not compensated.
• Very serious infractions: Fines that can reach up to 187,515 euros. These occur when the permitted annual overtime hours are exceeded or when they are not remunerated.

First examples of sanctions

Since the implementation of the time control law, inspections have been carried out in companies to verify compliance. During the first months, 5,363 cases were filed due to non-compliance, with an average fine of 105,776 euros. In total, more than 980 companies received sanctions, adding up to 113,000 euros in fines for time control.

Time tracking and remote work

With the pandemic and the rise of remote work, time tracking has become even more relevant. It is essential that companies implement systems that allow recording the working day of employees who work remotely, thus ensuring compliance with regulations and avoiding possible sanctions.

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